Submit Your Event

Host an event and be a part of Tree Week Lexington! Approved events will be featured on our website and the first 80 will be included in our printed brochure. Once you’ve submitted your event, please allow 24-48 business hours for it to populate on the website. Let’s make Tree Week 2024 an unforgettable experience!

This registration form is for events in the Lexington, KY area and surrounding communities only. Any Tree Week events happening outside of Lexington can be registered on the University of Kentucky’s Urban Forestry Initiative (UFI) website.

Need inspiration for your event concept? Check out brochures from past years’ events:

2023 brochure
2022 brochure
2021 brochure
Event Submission Form

About You

First
Last

Event Organizer Information

Person or Organization
To be published for participants to contact
i.e. rain delays, cancellations. Please only enter 1 URL.

Event Type

Event Date and Time

Please note: If your event takes place outside of Tree Week (Octover 11-20), your event may be categorized separately on the Tree Week Lexington website.
Is this an all-day event?
Start Time
End Time

In-Person Event Location

Address
Address
City
State/Province
Zip/Postal

Remote / Hybrid Event Information

Event Type

Pre-Registration

Is Preregistration Required?

Event Category

Check All That Apply

Activity Level

Required Activity Level of the Event

Additional Event Info

Check All That Apply

Transportation

Check All Transportation Options that Apply

Event Details

Please provide a brief description of your event. Note: Please include all details needed to participate in the event. For instance, if pre-registration is required, please provide information on how to pre-register. If the event is self-guided, please provide details need for successful participation.
Enter your (short, fun, and descriptive) event name. (75 character limit)
0 of 500 max words

Event Excerpt

Please provide a 2-3 sentence overview blurb of the event.
0 of 30 max words

Event Cover Photo

Please upload a high-resolution, horizontal .jpg or .png file under 50 MB in size.

Maximum file size: 50MB

Image rights acknowledgement

Brochure Information

Due to the increasing number of Lexington Tree Week events each year, the 2024 Tree Week Event Brochure will be limited to 80 events. The first 80 events to select "yes" for brochure inclusion during registration will be featured in the brochure. If your event requires pre-registration and often fills up quickly, please consider opting out of the brochure. All registered events will have a dedicated event page on the Tree Week Lexington website.
Include Event on the Brochure

Volunteer Information

Need volunteers for your event? We’re happy to include the request on your event page. If so, please briefly describe your volunteer needs and how volunteers should get in contact with you

How Did You Hear About Tree Week 2024?

Terms and Conditions

Tree Week Event Hosts Terms of Participation

1.Tree Week Lexington is organized and administered by a planning team of volunteers from participating organizations including, but not limited to, the Urban Forest Initiative Working Group, LFUCG, FCPS, UK, and several non-profits as a service to the community.

2. By hosting an event under the umbrella of Tree Week, you agree to abide by Terms of Participation. Violation of the Terms of Participation policy will result in removal of event listing from the Tree Week calendar, suspension of any shared marketing, and may result in being banned from hosting Tree Week events in the future.

3. The Tree Week Lexington planning team is not liable for any claims arising from hosting or participation in Tree Week events.

4. Event hosts are expected to treat all participants with dignity and respect providing reasonable accommodations as needed.

5. Each host is responsible for securing any liability insurance coverage deemed necessary by the host or host institution, providing disclosures and participant waivers as appropriate or needed, for events hosted in association with Tree Week.

6. Each host is responsible for any event-specific registration/contact forms they may need. The Tree Week Lexington planning team does not track anticipated attendance. While the planning team will do a nominal amount of advertising for events, hosts should also work to spread the word about their events.

7. Hosts should be sure to secure permission to host events in public places, such as the UK Arboretum or city parks.

8. Tree Week was created to connect members of the participating communities with trees, with minimal barriers to participation. While we expect that most events will be free, contributors may host events that charge nominal fees, which must be clearly listed in the event description. Hosts may not hold events with a primary intention to pursue commercial gain or develop business contacts.

9. Registered events (see below) will be reviewed by the Lexington Tree Week planning team before being listed on the Tree Week website or in any marketing materials. The planning team has sole and final discretion to determine event acceptability.

10. Tree Week events will be listed on the Tree Week Lexington website.

11. For questions and support, contact treeweeklexington@gmail.com

Event Submission Process

1. Hosts will submit events via an event submission form posted on the Tree Week Lexington website.
Submitted events will be reviewed and cataloged by the planning team.

2. Upon review and acceptance, events will be uploaded to the Tree Week website.

3. A member of the planning team will contact hosts when their events have been approved and uploaded to the website. Hosts will then have the opportunity to proofread their event webpage.